What you will do: The Accounting & Payroll Associate will support the financial and administrative operations of our growing multi-service firm. This role will be responsible for assisting with day-to-day accounting tasks, payroll processing, and supporting internal HR and recruiting functions.

 

Responsibilities: From time to time, your manager may ask you to perform other related duties not specifically included in this job description.

 

• Full-cycle accounting for multiple entities

• Accounts Receivable & Accounts Payable postings

• Multiple bank and credit card reconciliations

• Inter-company postings and reconciliations

• Cheque preparation, printing & deposits

• General Ledger maintenance

• HST remittances and reconciliations

• Preparing, issuing and posting client invoices

• Data entry in accounting system

Payroll:

• Process payroll for salaried, hourly, commission and contractor employees

• Process and distribute annual employee tax documents

• Update and maintain the payroll system such as entering new hire information, terminations, salary adjustments, issue ROEs

• Prepare various reports and retrieve data from the HR system

• Assist with the development and maintenance payroll administration procedures and maintain payroll records

• Responsible for monthly and annual EHT filing

• Respond to all employee queries related to payroll

• Accurately perform bonus calculations based on weighted KPIs on a quarterly basis

• Understand and interpret pay policies (e.g., vacation, overtime, calculations based on deductions, withholding exemptions, etc.

• Act as the first point of contact for enquires related to group benefit plans

• Coordinate plan changes as per employee requests

• Maintain accurate and comprehensive personnel records and update when required

• Administer group insurance including enrollment, contribution, changes and terminations

• Liaise directly with the Benefit Providers

 

 

• Assist with posting job openings and coordinating recruitment activities

• Schedule interviews and communicate with candidates throughout the hiring process

• Support onboarding of new employees including documentation and system setup

• Maintain employee records and HR documentation

• Assist with maintaining internal HR policies and procedures

• Support tracking of employee information including vacation, leave, and employment updates

 

• Maintain organized financial and HR records

• Ensure confidentiality and compliance with internal policies

• Assist with improving internal processes related to payroll, accounting, and HR administration

• Support leadership with ad hoc administrative or operational tasks as required